Annual Reporting Timeline for PY 2023
Workforce Services Information Notice
WSIN 23-46
Issued: June 3, 2024
Per Performance Guidance (WSD23-03) and Training and Employment Guidance Letter (TEGL) 10-16, Change 2 (PDF), the Employment Development Department (EDD) is responsible for submitting California’s participant and performance data, including the Effectiveness in Serving Employer data, to the Department of Labor (DOL) annually by October 1. The EDD established the reporting timeline below for the Program Year (PY) 2023 Workforce Innovation and Opportunity Act (WIOA) Annual Report.
The following are key dates for PY 2023 annual reporting in CalJOBSSM and to the DOL:
End of Year Reporting Timeline
| DATE | ACTION |
|---|---|
| July 1, 2024 | The EDD will request the California base wage and the State Wage Interchange System files from the CalJOBS vendor and submit them for matching against the employer wage file. |
| July 17, 2024 | Employer wage match data will be reported in CalJOBS. |
| July 31, 2024 | All participant data must be reported in CalJOBS to meet the 30 day lockdown policy referenced in the CalJOBS Participant Reporting (WSD20-10). |
| July 31, 2024 |
Local Workforce Development Areas (Local Areas) that use a system other than CalJOBS to track employer services must complete Attachment 2 with data related to services provided to employers in PY 2023 (July 1, 2023 – June 30, 2024) and submit it to wsbmanageperformance@edd.ca.gov. For more information and definitions related to employer data, please see Attachment 1. |
| August 1, 2024 | The EDD will begin to submit the 4th quarter Participant Individual Record Layout (PIRL) file to DOL. |
| August 15, 2024 | 4th quarter Quarterly Reports due to DOL. |
| August 30, 2024 |
Last day for Local Areas to input supplemental wage data, Measurable Skill Gains, and Credential Attainment data for participants included in the PY 2023 Annual Report. Guidance related to acceptable supplemental wage data under the WIOA can be found in TEGL 26-16. |
| August 30 2024 | Any Local Area with a Pay-for-Performance contract must submit the ETA 9174, Pay-for-Performance Report to wsbmanageperformance@edd.ca.gov. |
| September 2, 2024 | The EDD will begin to submit the PY 2023 Annual PIRL file to DOL. |
| October 1, 2024 | The PY 2023 Annual Report is due to DOL. |
The following are key dates to determine the participants included in the PY 2023 Annual Report:
Time Periods for PY 2023 WIOA Annual Report Performance
| Reporting Item | Time Period (Exit Cohort) to be Reported |
|---|---|
| Number Served | 7/1/23 to 6/30/24 |
| Number Exited | 4/1/23 to 3/31/24 |
| Employment Rate 2nd Quarter After Exit | 7/1/22 to 6/30/23 |
| Employment Rate 4th Quarter After Exit | 1/1/22 to 12/31/22 |
| Median Earnings 2nd Quarter After Exit | 7/1/22 to 6/30/23 |
| Credential Attainment Rate | 1/1/22 to 12/31/22 |
| Measurable Skills Gain | 7/1/23 to 6/30/24 |
| Effectiveness in Serving Employers: Retention with the Same Employer | 1/1/22 to 12/31/22 |
If you have questions related to this information, please contact the Program Reporting and Analysis Unit at wsbmanageperformance@edd.ca.gov.
/s/ KIMBERLEE MEYER, Chief
Central Office Workforce Services Division