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Third-Party Requests

Third-party requests (TPR) are requests for confidential information on a person (other than yourself) or employing unit, when you as the requestor have the authority to receive this information.

Examples of Common TPR

  • Housing authority
  • Background investigations for Law Enforcement Employment
  • Law Enforcement requests that do not reference a search warrant or subpoena
  • Universities/Colleges seeking aggregate data for research

Data Requests That are Not TPR

  • Personal Data Request
    To access your personal EDD records at no cost, contact the appropriate program or visit Ask EDD. If you filed a claim using Benefit Programs Online, log in to view your records.
  • Media Information
    View EDD news releases, submit a media inquiry or join our News Release Distribution List.
  • Subpoena and Search Warrant Request
    Requests can be made to the EDD Legal Office at 1-916-654-8410 or 722 Capitol Mall, MIC 53, Sacramento, CA 95814. 
  • Statistical Data 
    View frequently accessed data and statistics on various EDD programs.
  • Public Records Request
    The California Public Records Act requires inspection or disclosure of governmental records to the public upon request, unless exempted by law.

TPR Process

A TPR requires a Data Sharing Agreement (DSA) for costs associated with disclosures and to ensure that confidentiality provisions are in place (Title 20 Code of Federal Regulations, Part 603). The DSA will set the terms and conditions for the release and use of the EDD’s confidential information.

If you do not have statutory authority (contained in the Unemployment Insurance Code) for your request, you must present a valid authorization for release of records (DE 5600) (PDF). A DSA specific authorization form will be provided to you at the time the DSA is executed to facilitate the request.

EDD requires a completed EDD Data Disclosure Questionnaire (DE 667) (.DOC) to evaluate all data requests. For information on how to complete the Data Disclosure Questionnaire, review Instructions for Completing the Data Disclosure Questionnaire (DE 668) (PDF). 

An example of information required by EDD Data Questionnaire includes (but is not limited to):

  • A precise description of the information you need.
  • A description of how you intend to use this information.
  • The laws, rules, regulations or statutory authority that show why you plan to use this information.
  • The frequency these requests will be submitted to us (quarterly, monthly, daily, etc.).
  • The desired length of the contract. Contracts can last one to three years. To minimize the administrative costs of contracting, we encourage three-year contracts.
  • The name, title, address, email address, and phone number for your agency's contact person.

Please do not include any SSNs or other confidential data when completing your Data Questionnaire.

Data Available Through EDD DSA

There are several types of automated reports available through our EDD Abstract (ABS) solution. Below is a list of the types of information that can be provided through this automated solution:

  • Wage and Claim Abstract: Contains five quarters of earnings by social security account number (SSN), as reported by “current” base period employers, which is approximately five months in arrears. Additionally, this report provides information about the effective dates of the various EDD claims filed by the individual.
  • Employer Address: Contains employer name and address of the employer(s) shown in the last quarter on the Wage and Claim abstract.
  • Client Address: Contains the client [i.e., Unemployment Insurance (UI) or Disability Insurance (DI) claimant] address information.
  • Current UI Claim and Payment History: up to 2 years old
  • Current DI Claim and Payment History: up to 2 years old
  • Archive UI Claim and Payment History: 2 to 4 years old
  • Archive DI Claim and Payment History: 2 to 4 years old
  • Archive UI Claim and Payment History: over 4 years old
  • Archive DI Claim and Payment History: over 4 years old
  • Archive Wage Abstract: over 5 quarters old

Customized reports are available upon request and are subject to approval. Charges for customized solutions and reports will be based on actual costs for the creation, and production, of the customized reports based on staff time and salaries. These charges will be calculated and provided in the DSA.

EDD is mandated by Title 20 of the Code of Federal Regulations 603.8 (c) to have all costs for Data Sharing Agreements charged to and paid for by the data recipient.

All EDD DSA, utilizing the automated ABS solution, will contain the following costs as of January 1, 2023, and are subject to change:

  • $1,500 Administrative Fee
  • $12.30 per month Secure Automated File Exchange Account Fee
  • $0.00121 per SSN per product charge based 

Charges for customized solutions and reports will be based on actual costs for the creation, and production, of the customized reports based on staff time and salaries.  These charges will be calculated and provided in the DSA.

These costs are computed in accordance with Sections 8752 and 8752.1 of the State Administrative Manual. 

How to Submit Your Request for a DSA

Once you complete the required information, submit your data questionnaire to one of the following:

Email

EDD Information Security Office (ISO) ISOPrivacyDisclosureUnit@edd.ca.gov

By Mail

Attention: EDD Information Security Office 
PO Box 826880, MIC 33
Sacramento, CA 94280-0001

After we receive your request, the ISO Data Disclosure unit will review and contact you via email (or via standard postal if an email address is not provided). You can contact the ISO Data Disclosure unit directly, at the email above, to check on the status of your request.

Common Reasons for Denial

EDD may deny your request for a DSA, or your individual data requests under an existing DSA. Common reasons for denial include, but are not limited to:

  • No statutory authority to receive data (Unemployment Insurance Code)
  • Incomplete request for data (see DSA Criteria)
  • Outstanding unpaid obligations from previous or current DSA
  • Requesting data not covered by contract
  • DSA has expired or has not been executed
  • Not obtaining Authorization for Release of Records (DE 5600)
  • Authorization for Release of Records is not complete or does not include appropriate signatures