Third-Party Requests for Confidential Information

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A Third-Party Request (TPR) is when someone asks for confidential information about another person (not yourself) or a business.

Examples of Common Third-Party Requests:

  • Verifications from housing agencies.
  • Background checks for law enforcement jobs.
  • Law enforcement requests without a search warrant or subpoena.
  • Colleges or universities asking for group data for research.

How to Submit a Third-Party Request

1. Data Sharing Agreement

First, you’ll need a Data Sharing Agreement (DSA). This agreement covers the cost of sharing information and makes sure the confidential data stays protected (according to federal law Title 20, Code of Federal Regulations, Part 603). It also explains the rules for how our confidential information can be used and shared.

2. Data Disclosure Questionnaire

Fill out a Data Disclosure Questionnaire (DE 667) (DOC). Follow the Instructions for Completing the Questionnaire (DE 668) (PDF) to help you fill it out correctly.

Important: Do not include Social Security numbers or any other private information when you fill out the form.

3. Send Your Request

After you fill out your questionnaire, send it to us by email or in the mail:

Email (Recommended)
EDD Disclosure Unit
EDDITBCSDDisclosureUnit@edd.ca.gov

Mail
ATTN: EDD Cybersecurity Division/Disclosure
PO Box 826880, MIC 33
Sacramento, CA 94280-0001

 

Once we get your request, we’ll review it and contact you by email, so make sure you include a valid email address. When your DSA is approved, you’ll get special training and access to help you make your requests.

Important: To make this request, you must have statutory authority (legal permission) under the Unemployment Insurance Code. If you don’t, you must send in a signed Authorization for Release of Records Form (DE 5600) (PDF).

Data Sharing Agreement Requirements

The questionnaire will ask for information like:

  • Exactly what data you need.
  • How you plan to use the data.
  • What laws or rules allow you to use this confidential EDD data.
  • How often you will be requesting data (like daily, monthly, or quarterly).
  • How long you will want the contract to last (usually 1 to 3 years, or up to 5 years for government agencies).
  • Your contact info including name, job title, address, email, and phone number.

Data Available from Us

We offer several types of reports through our EDD Abstract (ABS) solution. These reports provide different kinds of information, including:

  • Wage Abstract: Shows up to 5 past quarters (about 15 months) of income based on the person’s Social Security number (SSN), reported by their most recent employers. This data is usually about 5 months behind.
  • Employer Address: Lists the name and address of the person’s employer during the last reported quarter.
  • Client Address: Shows the address of the person who filed for Unemployment Insurance (UI) or Disability Insurance (DI).
  • Current UI and DI Claims: Includes information and payment history for UI and DI claims up to 2 years old.
  • Archived UI and DI Claims: 2 to 4 years old or Over 4 years old.
  • Archived Wage Abstracts: Includes wage data from more than 5 quarters ago, up to 27 quarters ago (almost 7 years).

Custom Reports: You can request custom reports. These must be approved and may cost extra.

Costs of a Data Sharing Agreement

According to federal law (Title 20, Code of Federal Regulations 603.8(c)), anyone who requests data through a DSA must pay all the related costs.

As of January 1, 2023, the costs for using the ABS system include:

  • $1,500 Administrative Fee
  • $36.00 per quarter, per account for the Secure Automated File Exchange (SAFE)
  • $0.00121 per SSN, per product requested

If you need customized reports, the price will be based on the time and work it takes us to create them. These costs follow the rules in Sections 9210 and 9211 of the State Administrative Manual.

Common Reasons Your Request Might Be Denied

We may say no to your request for a Data Sharing Agreement (DSA) or to a specific data request under an existing DSA. Common reasons include:

  • You don’t have legal permission to get the data.
  • Your request is incomplete (missing required info – see DSA Criteria).
  • You still owe money from a previous or current DSA.
  • You’re asking for data that your current DSA doesn’t cover.
  • Your DSA has expired or hasn’t been approved yet.
  • You didn’t send in the Authorization for Release of Records (Form DE 5600).
  • The DE 5600 form is missing information or signatures.

Need something else?

It’s common for us to receive requests that actually aren’t considered third-party requests. Here are some common requests with tips to get you started:

  • Personal Data Request: You can get a copy of your own EDD records for free. You have three options:
  • Media Inquiries: Find updates, submit media inquiries, or sign up to get EDD press releases. Visit EDD Media Information.
  • Public Records Requests: The California Public Records Act allows people to see government records (unless the law says they are private). Visit EDD Public Records Requests.
  • Subpoena and Search Warrant Requests: Send these to the EDD Legal Office:
    • Phone: 1-916-654-8410
    • Address: 722 Capitol Mall, MIC 53, Sacramento, CA 95814
  • Statistical Data: View commonly requested stats and data about EDD programs. Visit EDD Statistics Overview.