CalJOBS Modernization Project
Workforce Services Information Notice
WSIN22-41
Issued: April 26, 2023
The Employment Development Department (EDD) launched the CalJOBSSM Modernization Project in 2021 and is currently in the planning process for a new CalJOBS service contract. The following information provides an update to the information previously provided in Workforce Services Information Notice 21-17.
CalJOBS currently uses an integrated web-based portal for labor exchange, case management, and subgrant administration to support California’s workforce programs. These programs include the Workforce Innovation and Opportunity Act Title IB and Title III Wagner-Peyser, and other federal and state workforce-related programs. CalJOBS is California’s recognized “system of record” for participant tracking, and federal and state reporting for many of these programs.
The goal of the CalJOBS Modernization Project is to make CalJOBS more user-friendly for all stakeholders, more customizable to the department’s needs, include robust reporting features, and better facilitate the administration and reporting requirements for state and federal programs.
To execute the planning and implementation of a new contract, the EDD must complete the required four stages of the California Department of Technology’s (CDT) project approval process, known as the Project Approval Lifecycle (PAL). The PAL provides an in-depth analysis of the CalJOBS business requirements while ensuring clear objectives, costs, schedules, and compliance with state policies. Each stage requires the CDT’s review and approval.
Project Approval Lifecycle
|
Stage |
Estimated Completion |
|
Stage 1: Business Analysis |
Fall 2021 (Completed) |
|
Stage 2: Alternatives Analysis |
Winter 2024 |
|
Stage 3: Solution Development |
Fall 2024 |
|
Stage 4: Project Readiness and Approval |
Spring 2025 |
Stage 1 – Business Analysis, which determines the need for the project, project objectives, the potential impact on CalJOBS users and stakeholders, and available funding sources was completed and approved in the fall of 2021.
Stage 2 – Alternatives Analysis, which documents the general business requirements of the CalJOBS system, market research methods, and solution recommendations, is currently in progress. A Request for Information was completed to gather information about possible workforce solutions. The EDD engaged and collaborated with internal stakeholders in 2022 to ensure business requirements are representative of stakeholder needs. To complete external stakeholder engagement in Stage 2, the EDD is hiring a third-party vendor to meet with stakeholders in California’s 45 Local Workforce Development Areas. The EDD plans to submit Stage 2 to CDT in the winter of 2024.
Stages 3 and 4 include procurement and solicitation, documenting detailed business requirements, selecting a vendor, creating timelines for transition to the new solution, and collecting final approvals. The EDD will provide updates to system stakeholders as we move through the stages.
Upon completion and approval of all four PAL stages, the EDD will transition from planning to execution of the project. The estimated project start date is spring 2025.
For more information about this project, contact the CalJOBS Project Unit at CalJOBSProject@edd.ca.gov.
/s/ KIMBERLEE MEYER, Chief
Central Office Workforce Services Division