Registro de Nuevos Empleados de California
Como empleador, usted desempeña un papel fundamental en el éxito del Registro de Nuevos Empleados de California.
Un programa para reportar nuevos empleados
Como empleador, usted tiene un papel fundamental en el éxito del Registro de Nuevos Empleados de California.
Bajo el programa del Registro de Nuevos Empleados:
- Los empleadores reportan sus empleados recién contratados al Registro de Nuevos Empleados. El estado de California compara los reportes de nuevos empleados con los registros de pensión alimenticia para ayudar a imponer órdenes de retención de salarios para padres o ejecutar órdenes ya existentes.
- La información también se envía al Directorio Nacional de Nuevos Empleados (inglés) para encontrar pagos atrasados en otros estados. Alrededor del 30 por ciento de los casos de pensión alimenticia involucran a padres que no viven en el mismo estado que sus hijos.
La ley de California define a una persona como empleado recontratado si:
- La relación de empleador-empleado concluyó.
- La persona que regresa al trabajo estuvo desvinculada del mismo empleador por un mínimo de 60 días consecutivos.
La ley exige que los empleadores reporten todos los empleados nuevos y recontratados al Registro de Nuevos Empleados (NER) en un plazo de 20 días desde su fecha de inicio de trabajo. La fecha de inicio de trabajo es el primer día en que se llevaron a cabo servicios a cambio de un salario.
All California employers must report all of their new or rehired employees who work in California to the New Employee Registry within 20 days of their start-of-work date, which is the first day of work. Any employee who is rehired after a separation of at least 60 consecutive days must also be reported within 20 days. Employers who report electronically through e-Services for Business must submit two files each month that are not less than 12 days and not more than 16 days apart.
No report should be submitted if there are no new or rehired employees to report.
You are required by law to report the following:
Employers must report:
- California employer payroll tax account number.
- Branch Code (complete only if employer was assigned a Branch Code number).
- Federal employer identification number.
- Business name and address.
- Contact person and phone number.
Employees must provide:
- First name, middle initial, and last name.
- Social Security number.
- Home address.
- Start-of-work date.
Online
Use e-Services for Business to submit a Report of New Employee(s) (DE 34).
Submit a paper report of new employees by mail or fax using one of the following options:
- Download a fill-in DE 34 form.
- Order the DE 34 form from our Online Forms and Publications.
- Use our Print Specifications to use computer or laser generated alternate forms.
- Call the Taxpayer Assistance Center at 1-888-745-3886 to get a form.
- Visit your nearest Employment Tax Office to pick up a form.
- Create your own form with all of the required information.
If you are submitting a copy of the employee’s W-4 form, you must also add to the W-4:
- The employee’s start-of-work date.
- Your California employer payroll tax account number.
- Your Federal Employer Identification Number (FEIN).
Mail or fax your paper DE 34 to:
Employment Development Department
PO Box 997016, MIC 96
West Sacramento, CA 95799-7016
Fax
Fax your form to 1-916-319-4400.
Additional Resources
Employers hiring in more than one state can choose to electronically report all newly hired employees to one state in which they have employees. Multistate employers who choose to file to one state must notify the federal Department of Health and Human Services’ Office of Child Support Enforcement.
If employers don’t report the hiring or rehiring of an employee within the time required a penalty may be charged of $24 for each unreported employee.
Note: A penalty of $490 may be charged, if the failure to report is an intentional agreement between the employer and employee to not supply the required information or to supply a false or incomplete report.
For more information, review the following:
- FAQs - California New Employee Registry.
- Electronic Filing Guide for New Employee Registry (DE 340).
Contact Information
Call us at 1-916-657-0529, Monday through Friday, from 8 a.m. to 5 p.m., Pacific time. Or, call the Taxpayer Assistance Center at 1-888-745-3886 for support.
e-Services for Business
Stay Up-to-Date
- Check Required Filings and Due Dates
- Find Payroll Tax Seminars
- Visit Employer News and Updates
- Get EDD email notices
- Get Forms and Publications
Contact Us
If you have questions, Contact Payroll Taxes. You can also contact the Taxpayer Assistance Center at 1-888-745-3886 or visit your local Employment Tax Office.