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Formularios para auditorías de pagos de beneficios

Cómo completar el formulario

El EDD lleva a cabo auditorías de pagos de beneficios diariamente, semanalmente, y trimestralmente para asegurar que solamente los solicitantes que sean elegibles reciban pago de beneficios del Seguro de Desempleo (UI, por sus siglas en inglés), para ayudarle a usted a controlar sus pagos del UI, y para proteger la integridad del programa del UI y del Fondo Fiduciario del UI. Si su negocio recibe un formulario para una auditoría del EDD, usted tendrá la obligación por ley de completar el formulario y regresarlo dentro de los próximos 10 días laborables.

A continuación se presenta una lista de formularios e instrucciones que usted podría recibir:

Solamente en inglés

Si necesita ayuda completando los formularios para auditorías de pagos de beneficios, llame al 1-866-401-2849 de lunes a viernes, de 8:00 a.m. a 12:00 p.m., excepto los días festivos del estado. Para ver esta información, visite la página titulada Holidays (solamente en inglés).

Información adicional

Envíe la información adicional (tal como la razón de la separación del trabajo, disponibilidad, trabajo que haya rechazado, empleo por cuenta propia, y más) en una hoja por separado si es necesario. Proporcione una breve explicación de cada una de las siguientes opciones que apliquen a su caso.

EDD Weeks

The EDD UI week is Sunday through Saturday with some exceptions. Enter the employee’s weekly gross earnings for the weeks listed, not the amount they were paid. For more information on types of pay, review Types of Earnings.

Note: The 1296B does not need to be returned if there are zero earnings for all weeks listed.

Gross earnings are wages earned before any deductions have been made, such as taxes or employee contributions toward benefits. To determine gross wages, use the following formula: Gross Earnings or Wages = Hours Worked X Rate of Pay. Even if your pay period differs, provide the earnings for the weeks we have listed. If needed, explain how you reported the gross wages.

Use one of the following ways to report this information:

  1. Calculate the hours worked and gross earnings by including the dates actually worked.
    Gross Earnings or Wages = Hours Worked X Rate of Pay.
  2. Prorate the claimant’s gross earnings. Multiply the claimant’s average earnings per day by the number of days worked.

For more information on types of pay, review Types of Earnings.

The UI week ends at midnight each Saturday. If a worker begins a night shift on Saturday night and finishes on Sunday morning, separate the gross earnings into two different weeks. Include the hours worked on Saturday until 12 a.m. in one week, and the hours after midnight in the next week. For more information on how to report earnings when you have a different pay period, review Pay Periods.

If you keep daily time records, add the hours and earnings from your records and match them to the UI week. You can send copies of daily time records, including the hourly rate of pay, and we will complete the weekly entries.

If you do not keep daily records of time worked, and only have the amounts earned by pay period, prorate the earnings to allocate them to the work week. Explain how you prorate the earnings.

Enter the gross amount of wages earned in each week. Entering the pay period total in one week may cause us to decide that the claimant was paid benefits incorrectly.

If you keep daily time records, add the hours and gross earnings for each week and enter the total. You can send copies of daily time records, including the hourly rate of pay, and we will complete the weekly entries.

If you do not keep daily records of time worked, and only have the gross amounts earned by pay period, prorate the earnings to allocate them to the work week. Explain how you prorate the earnings.

Biweekly Pay Example

Biweekly Allocation Example

If you pay on a contract basis, enter the total gross amount of the contract and the beginning and ending dates of the contract.

For example: Coached football from August 12, 2019 through November 15, 2019 for a total of $1,700.

Note: If the employee is a school contract employee, attach a copy of the contract.

Report bonuses separately from regular earnings. Select OTHER and enter BONUS on the form. Include the time period the bonus covered and reason for the bonus, such as length of service or amount of production.

Bonuses for production or performance must be allocated over the entire bonus period. If you are not sure which week to include a bonus, enter the amount of the bonus, what period it covered, and when it was actually paid on the form or on a separate sheet of paper.

Report commissions separately from regular earnings. Select C to show commission.

If the employee knew the amount of the commission at the time the services were performed, report the commission when it was earned. If the person did not know the amount of the commission at the time the services were performed, report the commission when it was paid. Show if the employee is full-time, part-time, or on-call.

If you pay on a contract basis, enter the total gross amount of the contract and the beginning and ending dates of the contract.

Note: If the employee is a school contract employee, attach a copy of the contract.

If the employee was paid at piece rate, report the amount earned for that specific week. Select P (DE 1296B and DE 1296NBA) or OTHER and enter PIECE WORK (DE 1296NER).

Report residual payment when you mail the payment and include if the payment is mailed to the claimant or their agent. Select R (DE 1296B) or RES (DE 1296NER and DE 1296NBA) to show residual payment.

Report severance pay even if the employee is permanently separated from your employment and this is a settling of accounts. Show if the employee performed a service, such as remaining available for recall, or meeting another requirement to receive the pay. Select S (DE 1296B, DE 1296NER, DE 1296NBA) to show severance pay.

Report sick pay separately from regular earnings. Select SL (DE 1296NER) or O and enter SICK LEAVE (DE 1296B, DE 1296NBA).

Report tips separately from regular earnings. Select OTHER and enter the TYPE OF TIPS (table tips, banquet tips, etc.)

Tips must be allocated to the week they were earned. If you have a daily record of when the tips were earned, report them to the work week. If you do not have a daily record of when the tips were earned, allocate them to the week you think they were earned.

Report vacation or holiday pay separately from regular earnings. Select V or H to show vacation or holiday pay.

Next Steps

Once you complete your benefit audit forms, return them by mail within 10 business days to the address listed at the bottom of the form.

Note: The 1296B does not need to be returned if there are zero earnings for all weeks listed.

Penalties and Fraud

The best way to report fraud is by visiting Ask EDD and selecting the Report Fraud category to submit a Fraud Reporting Form online. You can also fax 1-866-340-5484 or call the EDD Fraud Hotline at 1-800-229-6297 (for reporting fraud only).

When reporting fraud:

  • Provide all relevant information about the issue. Include your name and phone number if you don’t want to remain anonymous. You will not receive a call from the EDD unless more information is needed.
  • Send any fraudulent documents or mail to EDD PO Box 826880, MIC 43, Sacramento, CA 94280-0225. You can also write “Return to Sender” on the envelope and provide it to your mail carrier.
  • If you need to provide more information after reporting fraud, contact the EDD again online, by phone, or by fax. Include the reference number provided when you first reported the issue.

Note: To ensure the confidentiality and integrity of any investigation, the EDD does not provide status updates unless court-ordered or required by law.