Third-Party Requests
Third-party requests (TPR) are requests for confidential information on a person (other than yourself) or employing unit, when you as the requestor have the authority to receive this information.
Examples of Common TPR
- Verifications from Housing Authorities
- Background investigations for Law Enforcement Employment
- Law Enforcement requests that do not reference a search warrant or subpoena
- Universities/Colleges seeking aggregate data for research
Data Requests That Are Not TPR
| Personal Data Request | Access your personal EDD records at no cost. |
Three options:
|
| Media Inquiries | View EDD news releases, submit a media inquiry, or join our News Release Distribution List. |
EDD Media Information |
| Public Records Requests | The California Public Records Act allows for the inspection or disclosure of governmental records to the public upon request, unless exempted by law. |
EDD Public Records Requests |
| Subpoena and Search Warrant Requests |
The EDD Legal Office |
|
| Statistical Data | View frequently accessed data and statistics on various EDD programs. |
EDD Statistics Overview |
TPR Process
A TPR requires a Data Sharing Agreement (DSA) to cover costs associated with disclosures and to ensure that confidentiality provisions are in place (Title 20 Code of Federal Regulations, Part 603). The DSA will set the terms and conditions for the release and use of EDD confidential information.
If you do not have statutory authority (contained in the Unemployment Insurance Code) for your request, you must present a valid authorization for release of records (DE 5600) (PDF). A DSA specific training and access will be provided to you at the time the DSA is executed to facilitate requests.
The EDD requires a completed EDD Data Disclosure Questionnaire (DE 667) (.DOC) to evaluate all data requests requiring a new DSA. Refer to the DE 668 (PDF) for instructions on how to complete the form.
An example of information required by EDD Data Questionnaire includes (but is not limited to):
- A precise description of the information you need.
- A description of how you intend to use this information.
- The laws, rules, regulations or statutory authority that permit you to use EDD confidential information.
- The frequency and number of the requests that will be submitted to us (quarterly, monthly, daily, etc.).
- The desired length of the contract. Contracts can last one to three years (five years for interagency contracts). To minimize the administrative costs of contracting, we encourage longer period contracts.
- The name, title, address, email, and phone number for the requesting agency's contact person.
Please do not include any social security numbers or other confidential data when completing your Data Disclosure Questionnaire.
There are several types of automated reports available through our EDD Abstract (ABS) solution. Below is a list of the types of information that can be provided:
- Wage Abstract: Contains five quarters of earnings by social security account number (SSN), as reported by “current” base period employers, which is approximately five months in arrears.
- Employer Address: Contains employer name and address of the employer(s) shown in the last quarter on the Wage and Claim abstract.
- Client Address: Contains the client's [i.e., Unemployment Insurance (UI) or Disability Insurance (DI) claimant] address information.
- Current UI Claim and Payment History: up to 2 years old
- Current DI Claim and Payment History: up to 2 years old
- Archive UI Claim and Payment History: 2 to 4 years old
- Archive DI Claim and Payment History: 2 to 4 years old
- Archive UI Claim and Payment History: over 4 years old
- Archive DI Claim and Payment History: over 4 years old
- Archive Wage Abstract: over 5 quarters old up to 27 quarters old
Customized reports are available upon request and subject to approval and additional charges.
EDD is mandated by Title 20 of the Code of Federal Regulations 603.8 (c) to have all costs for Data Sharing Agreements charged to and paid for by the data recipient.
All EDD DSA, utilizing the automated ABS solution, will contain the following costs as of January 1, 2023, and are subject to change:
- $1,500 Administrative Fee
- $36.00 per quarter per account for Secure Automated File Exchange (SAFE) Account Fee
- $0.00121 per SSN per product charge based
Charges for customized solutions and reports will be based on actual costs for the creation, and production, of the customized reports based on staff time and salaries. Costs will be computed in accordance with Section 9210 and 9211 of the State Administrative Manual.
How to Submit Your Request for a DSA
Once you complete the required information, submit your data disclosure questionnaire via one of the following options:
Email (preferred for faster processing)
EDD Disclosure Unit at EDDITBCSDDisclosureUnit@edd.ca.gov
Attention: EDD Cybersecurity Division/Disclosure
PO Box 826880, MIC 33
Sacramento, CA 94280-0001
After we receive your request, the Disclosure Unit will review and contact you via email (email address must be provided). To check on the status of your request, contact us at EDDITBCSDDisclosureUnit@edd.ca.gov.
Common Reasons for Denial
EDD may deny your request for a DSA, or your individual data requests under an existing DSA. Common reasons for denial include, but are not limited to:
- No statutory authority to receive data (Unemployment Insurance Code)
- Incomplete request for data (see DSA Criteria)
- Outstanding unpaid obligations from previous or current DSA
- Requesting data not covered by contract
- DSA has expired or has not been executed
- Not obtaining Authorization for Release of Records (DE 5600)
- Authorization for Release of Records is not complete or does not include appropriate signatures