CalJOBSSM Resources for Workforce Partners
The CalJOBS system provides comprehensive labor exchange, training, employment resources and labor market information services to job seekers and employers in California. This site provides information on webinars, videos, and other resources to guide Workforce Partners and EDD staff through CalJOBS.
Resources available include updates and training videos on report extraction, tools to manage the financial aspect of subgrants, and other case management activities:
Workforce Services Information Notices – WSIN16 (Issued July 1, 2016 to June 30, 2017)
- WSIN16-14 - CalJOBS User Group Meeting November 2016
- WSIN16-11 - Redesigned CalJOBS Home Page
- WSIN16-06 - CalJOBS VOScan Module Update
- WSIN16-05 - New Required Participant Data Collection
Workforce Services Information Notices – WSIN15 (Issued July 1, 2015 to June 30, 2016)
- WSIN15-41 - Release of the New Generic Module in CalJOBS
- WSIN15-33 - Release of the new VOScan Module in CalJOBS
- WSIN15-28 - CalJOBS User Group Meeting May 2016
- WSIN15-24 - CalJOBS Training Activity Service Codes for the ETPL
- WSIN15-21 - Implementation of the CalJOBS Customer Relationship Management (CRM) Module
- WSIN15-13 - CalJOBS User Group Meeting November 2015
- WSIN15-28 - CalJOBS User Group Meeting May 2016
- WSIN15-13 - CalJOBS User Group Meeting November 2015
- WSIN15-9 - RR WARN Contact List Updated and WARN Letters Available in CalJOBS
- WSIN15-7 - Implementation of the New CalJOBS Document Management and Scanning Module
Workforce Services Information Notices – WSIN14 (Issued July 1, 2014 to June 30, 2015)
- WSIN14-51 - CalJOBS ETPL and Pre-Apprenticeship Service Codes
- WSIN14-23 - CalJOBS Full Job Spidering
- WSIN14-21 - New Mobile Application for CalJOBS
- WSIN14-17 - CalJOBS System Upgrade to Version 14
- WSIN14-16 - Update on CalJOBS System Functionality
Workforce Services Information Notices – WSIN13 (Issued July 1, 2013 to June 30, 2014)
- WSIN13-66 - CalJOBS Reports Manual
- WSIN13-64 - Local Agency Code Conversion
- WSIN13-63 - Role and Responsibilities of the Local CalJOBS MIS Administrator
- WSIN13-56 - Implementation of the New CalJOBS (Phase 1B) WARN Module
- WSIN13-43 - New CalJOBS System Scan Cards
- WSIN13-42 - Local Grant Codes
- WSIN13-39 - New CalJOBS Service Codes
- WSIN13-31 - Co-Enrollment and WIA Reporting of Participants in New CalJOBS
- WSIN13-23 - Implementation of the New CalJOBS (Phase IB) ETPL Module
Workforce Services Information Notices – WSIN12 (Issued July 1, 2012 to June 30, 2013) –collapse info below
The CalJOBS Reports Module provides a selection of options to retrieve and customize data reports. One of the options available is the Ad Hoc Query Wizard, which is a useful tool for creating customized queries that do not currently exist within the Detail Reports, Custom Reports, and Summary Report sub-categories. This tool is only available to staff who have received user privileges from the State to perform this specific function.
- Ad Hoc Query Wizard Video: An Overview: Part 1
This video introduces the step-by-step Ad Hoc Query Wizard Tool and discusses how to use the Free-Form SQL Tool. (Recorded 11/21/2013)
- Ad Hoc Query Wizard Video: An Overview: Part 2
This video discusses how other clients use the Free-Form SQL Tool and Question and Answers session. (Recorded 11/21/2013)
The Cash Draw Module of CalJOBS is a tool to request cash for specific grant activities or expenses, submit program expenditures, create new subgrants, and manage contracts.
Cash Draw Series for State EDD Staff
The two videos in this series pertain to Cash Draw Module categories located in the administrative side of the system. The first video offers an introduction to creating the privilege settings in a staff member’s account. The second video describes how grants are created.
Cash Draw Reports for State EDD/Employment Training Panel and Workforce Partner Staff
The videos in this series review the various reports available that document all aspects of the Cash Draw Module. Staff members can get a better idea regarding which report option will best document their needs and see actual examples of many of the reports pertaining to Cash in the CalJOBS system.
Cash Draw Overview Webinar Questions and Answers
The following questions and answers address the information from the Cash Draw webinar:
This video provides a pervasive review of how local grant codes are developed and how they are used during the enrollment process. The first part of the video examines the administrative side of the system and shows how local grant codes are created. The second part of the video shows the step-by-step process in selecting the local grant code so that it appears in the WIOA enrollment screens. The final part of the video provides an example of the entire enrollment process, showing where the local grant code appears in the client’s service table.
Co-enrollment refers to the process of having two active Workforce Innovation and Opportunity Act (WIOA) enrollments open for one individual at the same time from different Local Areas. In CalJOBS, Local Area staff may view information from the WIOA active enrollment associated with a different Local Area.
- Video 1: Introduction to WIOA Co-Enrollment
The first part of the video shows the co-enrollment process from the vantage point of a staff member associated with the first Local Area. In the second part of the video, another staff member associated with a different Local Area creates another active WIOA application and enrollment. The final portion of the video shows how access rights for Local Area staff may allow them to view information from the WIOA active enrollment associated with a different Local Area.
The purpose of the Eligible Training Provider List (ETPL) is to provide customer-focused employment training for adults and dislocated workers. Training providers who are eligible to receive Individual Training Accounts (ITAs) through WIOA Title I-B funds are listed on the ETPL in CalJOBS.
The following collection of questions and answers address the information from ETPL webinars:
- Eligible Training Provider List II Webinar Questions and Answers
- CalJOBS Implementation of the Eligible Training Provider List Module Questions and Answers
This six-part video series serves as an introduction to the process of entering ETPL providers and their courses into the CalJOBS system.
- Video 1: Provider Representative Registration
Provider representatives are key personnel associated with a given college or educational entity. They can self-register in the system much like individuals and employers by providing specific information about the educational institution and the courses offered. This video will explain the initial registration process.
- Video 2: Enabling a Provider Representative
The second video reviews the responsibilities that State and Local Area staff members have once a provider representative registers in the system. The video will explain how to change a provider’s status to active and what additional information is necessary to update the institution’s profile.
- Video 3: Creating Provider Institution Programs
The provider representative is ready enter courses and programs related to their assigned institution once a Local Area enabled the provider’s account. This video will examine the information-gathering fields that make up this step. This video will explain the WIOA eligibility process for the courses in detail.
- Video 4: Approving a Course for WIA Eligibility
If a provider representative submits a course for WIOA eligibility, what does a staff member do? What steps comprise the eligibility process? What settings will allow or deny eligibility? Once a course is approved, are there additional steps to follow before an individual can enroll in that course?
- Video 5: WIA Reapplication Process
All WIOA eligible courses must be reviewed at timely intervals. What is involved in the reapplication process, and how does the system notify staff members when a course is due for a new eligibility review? This video will examine that process.
- Video 6: Education Services
All course information created will become part of Education Services, a directory of educational institutions and the programs they offer whether the courses are WIOA-eligible or not. Individuals and employers who register in the system have access to this feature that will assist them in making decisions on training opportunities available. This video will review this useful feature.
The Worker Adjustment and Retraining Notification (WARN) Act protects workers, their families, and communities by requiring most employers with 100 or more employees to provide notification 60 calendar days in advance of plant closings and mass layoffs. This notification must be sent to employees’ representatives, local government officials, and the state WARN Act Coordinator. The CalJOBS system includes a WARN reporting and tracking tool.
The WARN video series provides staff members step-by-step instructions of the WARN entry process, and shows how entries can typically be created and found in CalJOBS.
- Video 1: WARN Overview
Are you uncertain what WARN is, and what it does? Start out with this video, which will explain WARN in more detail and how the WARN module works by entering notifications.
- Video 2: Creating a WARN Notice
Staff members are shown how to create a WARN notice entry, including all required fields and even scenarios where more than one worksite is impacted.
- Video 3: WARN Notice Options
This video reviews the other options under the Manage WARN Notifications menu option such as search for completed or partially completed WARN notices in the system, edit and delete WARN notices, and create and search for WARN visit records.
- Video 4: The WARN Reports
This video reviews the various WARN reports available through the Manage Reports menu option. The reports list outcomes based on the WARN notice information. Staff can produce a WARN report organized by impacted company name, by location, by LWIA, and by Layoff Date.
The management information system (MIS) in CalJOBS is used to create and modify staff member accounts and privileges.
- Local Area MIS Administration
This video reviews the various functionalities in the CalJOBS MIS Administration, including login, creating accounts and staff administration.
- WSD14-08 - CalJOBS Cash Request Handbook (PDF) (137k)
This handbook provides instructions to subrecipients of WIOA funds and other types of funds, who have entered into a binding contract with the Employment Development Department (EDD), and need cash to meet their expenditures for the programs using CalJOBS .
This section provides follow-up information from previous webinars and user group meetings for Workforce Partners and EDD staff.